To: Members of Glenwood Lane Road Maintenance Assoc. (GHOA)

From: Leora Gregory, Secretary/Treasurer

Subject: Agenda for our 2018 Meeting

WHEN: 7PM on Wednesday, 9/12/2018 (Note: last year, meeting lasted 1 hr)

WHERE: In Vice President Carol Stewart’s yard at 18069 NW Grimmett Dr., Gales Creek, OR 97117

AGENDA:

1. Call to order.
2. Minutes of meeting of September, 2017 will be approved (note, version 2 that includes extra “thank you”s)
3. Treasurer’s report and any dues in arrears (as of 8/21/2018)
   1. Current balance: $11,736.02
   2. Missing dues from 9 members for 2018 (9/2/2017-9/1/2018). We currently have $450.00 in arrears for 2014-2017. Total in arrears $1350.00. Starting to collect for 2019 dues (9/2/2018-9/1/2019).
   3. Payouts in the last year (does not include stuff covered by insurance - See “New Business”)

8/8/2017	ck#511 [$19.20] Home Depot: materials to fix Glenwood sign, penetrating oil for bridge railings
8/16/2017	ck#500 [$26.46] for stamps for mailing out the Glenwood HOA minutes and accounts
11/10/2017	GHOA PO Boxes lighting billing for 10/21/16 - 8/22/17. Check#501 [$60.69] to Gary Miller
11/17/2017	CK#510 [$520] for 2 loads of gravel at $260 each
12/26/2017	Parr Lumber $ 6.18 ck # 513, dated 12-26-17, “ No Parking” sign post concrete.
1/2/2018	Jake Lorenz for the 2017 road work $542.50 ck # 515 dated 12-30-17
4/12/2018	Dave Glass:$270 Ck#520 for pot hole rock
7/31/2018	Bretthauer Road Oil Company $1381 Ck#521 For oiling the road for dust control

1. Old business:
   1. Update on the bridge work to be done someday by BPA. The designer for the work (OTAK) lost their contract with BPA this summer, they should get it back.
2. New Business:
   1. Accident on Glenwood bridge in the last quarter of 2017: cost for labor and materials fully reimbursed by State Farm Insurance (the driver’s insurance company).
   2. Gary Miller is prepared to give an updated cost presentation at the Sept 12th meeting for the mailboxes and parcel boxes. (Last year, we approved mailboxes, but neglected to include parcel boxes, which are crucial.) A VOTE WILL BE TAKEN FOR THIS.
   3. Jake Lorenz suggests trying reclaimed/ground-up asphalt on Glenwood Lane next time we need rock, may eliminate the need for oiling the road.
   4. Discuss how we may be able to slow cars down coming off the highway then down the ramp to the bridge, would flashing speed signs (showing your speed) help?
   5. Installing the Wen/Ken solution at the ends of the bridge, the designer Wendy has been located so we may get the design from her sooner than later.
   6. Discuss slowing traffic on Glenwood lane, this year we had to grade out “wash boarding” twice, this is the first time ever we have had this issue, it is solely caused by hard acceleration and driving too fast.
   7. Kids on motorbikes – used to move to the side of the road, wait until car passed. Now, passing cars, (sometimes on the right!) throwing gravel, and already a near head-on accident.
   8. THANK YOU for the email addresses!!!! This really is helping – Printing out 3 versus 30 agendas/minutes/accounts saves on paper, stamps, and mostly, my time! Thank you, thank you, thank you!!!
   9. Thank you to John McGinnis, Jim Johansen, and Rick LaFave for all of their work dealing with fixing the bridge, and Jim Johansen for going to court to testify.
   10. Officer elections: The Vice President position (3 year term) is up for election.
   11. Open forum. Good of the order.
3. Meeting adjournment.

Leora Gregory, Secretary/Treasurer

Officers:

President: Jim Johansen (September 2017- August 2020),

Vice President: Carol Stewart (September 2015 – August 2018)

Secretary/Treasurer: Leora Gregory (September 2016 – August 2019)

Enclosure: your account (for US Mailed agendas, otherwise, accounts will be emailed, individually)