June 5, 2025 — Special Meeting
Meeting agenda.
To: Members of Glenwood Bridge & Road Maintenance Assoc. (GHOA)
From: Leora Gregory, Secretary/Treasurer
Subject: Agenda for our 2025 June Meeting
WHEN: 7PM on Thursday, 6/5/2025
WHERE: Carol Stewart & Sean Senko’s yard:18069 NW Grimmett Dr.-Surrounded by Grover, Glenwood, and Grimmett roads
AGENDA: (Remember that you can designate someone who can represent you at the meeting as your proxy voter – all proxy votes will be recorded)
Topics where I expect a vote will be needed:
- The Dues were voted to be increased to $200 for this coming year, but I misunderstood how people had voted at the last meeting, which meant not only was the vote count incorrect (it would have passed, regardless), but we didn’t get to adequately discuss the objections. I’d like to do a revote on changing the dues to $200 a year, for 9/2/2025 – 9/2/2026. If you can’t attend, please indicate your vote! Reasons for upping now versus postponing upping the rates of which I’m aware:
- Reasons for increasing, now:
- Cover (currently unknown) costs of recoating the bridge (prolongs the life of the bridge – BPA not considering this).
- Have a reserve for emergency repairs to the road or bridge and to cover the recertification that must be done every 5 years. We currently have $7,639.10 accessible to us.
- Reasons to postpone upping the dues are:
- we paid a lot to try a different surface on the road, let's see if it lowers our annual expenses
- Increased fixed costs would be a burden on the folks on a fixed income in the community
- Reasons for increasing, now:
- Even if dues are increased for the community at large, can we keep the dues for the Bytworks, who now never make use of the bridge (all mail, deliveries, garbage pickup are done either via or in front of their own, personal bridge off of Highway 6), at the current rate?
- Any suggestions for coating either the bridge or the road.
Agenda:
- Call to order.
- Anyone willing to take minutes?
- Introductions of neighbors (name/road)
- No new neighbors since last meeting
- Approve Minutes of meeting of September, 2024. (see attached – I added a highlighted comment and response since the last email)
- There were a couple of comments – one of the potential responses may require a vote
- Go over Decisions made from last year’s meeting (See Appendix) in lieu of reading minutes before approval.
- Treasurer’s report (as of 9/16/2024)
- Expenditures totaled so far since 9/2/2024: 3,454.80 ($390 for Mailbox lighting, rest, agreed upon renumeration for Jake’s work & sign bill) Current real balance: $ 7,639.10
- We’re $2900 (up from $2750) in arrears from prior years from 6 (down from 7) accounts.
- Old business:
- Still only have a couple of phone numbers/email addresses for distribution to neighbors. Need contact information that you’re willing to share for emergency or other needs..
- Recoat the bridge to prevent wear and help with water runoff? Any info on this?
- Still on the hook for helping with the Grimmett Culvert at Glenwood Lane.
- New Business:
- the idea of stabilizing the Bytwork’s yearly dues at the current rate going forward as they are no longer using the bridge for *anything* - all mail, garbage pickup, deliveries go through their own bridge. This is not a request not to pay at all, but to keep it at the current rate.
- Good of the order: Time to offer comments or observations about the GHOA and its work.
- Meeting adjournment.
Leora Gregory, Secretary/Treasurer
Officers:
President: Jake Lorenz (September 2023 – August 2026),
Vice President: Sean Senko (September 2024 - August 2027)
Secretary/Treasurer: Leora Gregory (September 2022 – August 2025)
Appendix
Fire information:
- How to find out about fire restrictions: (select Glenwood, read panel on left – remember to scroll left panel for ALL of the restrictions)
- For everything else about wildfires: Extremely comprehensive!
Reminders:
- The easement for Glenwood Lane is 30’ wide the whole length of the easement from the highway to the end of the lane (15 feet each side of the center line). The new stairs from Glenwood store is still in violation. We’ve already discussed that it’s a safety issue, as well. Again, as long as people don’t start to claim “ownership” of the easement and it’s understood that any such stairways, fences, or structures in the easement may have to be removed for passage of a large load, nothing needs to be done right at this moment.
- the 2 rockpiles (one near Gary Miller’s tree, and the other on Glenwood Lane at the end of Grover) are ONLY for filling potholes on Glenwood Lane.
- There is a leash law in Washington County: . People should be able to walk their dogs (on a leash) on any of our roads without fear of a dog coming out to attack them or their dog.
Decisions:
Reminder of Decisions Made last year: (AI) means “Action Item”
- Sean Senko is our new Vice President! Thanks, Bruce, for your service!
- We’ll pay Jake Lorenz $2600 to cover fuel, wear & tear on equipment, and labor (we did a ball park estimate all on 3 items to come up with this figure) – this is less than it would have cost to bring some one in to do the work, so we all get a great deal, and Jake gets some compensation.
- The 3 officers may make decisions for the community on work costing less than $500 with subsequent notification to the community (landowners) at most twice a year. Other decisions can be made, but will require at least a majority of lot owners voting yes on the request. This majority vote in email was the method used to go over the original estimated cost of putting reclaimed asphalt on the road.
- (AI) Jake will look into the coast of seal coating the new material on the road
- (AI) Jake will move concrete blocks around for speed control – He found it to be very effective around his place. (Leora to put Jake and Rob & Rhonda in contact with each other – DONE)
- We raised the dues for 2026 (next year) to $200 – this is because the funds are now pretty low, and we know that we’re going to have to recertify the bridge at some point and that it will be much more expensive than it was, last year. Recoating the bridge is also expected to be a big expense, but worth it to make sure that it stays in good repair.
Other Action Items:
- Jake: Find out how much to recoat the bridge to prevent wear and help with water runoff?
- Jake: send Leora what he’s spent so far [DONE: $443.50 on the new signs/poles/hardware so far ].
- Leora: send out the neighborhood list that she has. [DONE as of mailing of the Agenda]
- Leora: notify Kevin to alert his tenants of the need to not park vehicles in the no parking zone on the store side of the bridge [DONE].
Still to be done from prior years’ meeting:
- Grimmett Drive’s Culvert to be redone – GHOA will provide 2 loads of rock for this effort that will help with the drainage on Glenwood Lane. The rest of the cost will be borne by the folks on Grimmett. Update: Jake has continued to puzzle over how to accomplish this in the best way, and thinks that he has a low-cost way of doing it, but will likely still require the rock.
- (AI) Jake will get quotes on resurfacing the bridge. Still needs to happen.
- (AI) Kevin: Stairs down from the backside of the Store should be reconfigured: putting in a landing partway down and redirecting the stairs should prevent people from coming down the stairs into a potential conflict with a vehicle (there have been some near hits).
- (AI) Sean: See if there is a way to get a speed monitor, so that we can find out how severe the safety/speed issue is from people turning off the highway down the ramp to the bridge.
- (AI) Leora: change the by-laws to allow just going over decisions made at the beginning of each meeting – this allows the current meeting to have prior context. The holdup (still) is finding the document with the by-laws. Last update: What we’re looking for has been recorded with the county, and is only about 1 or 2 pages long. That means that updating the by-laws requires re-recording them. We need go to the county to get the recorded papers – this coming year (cross fingers)? [ anyone with access to their documents when they bought their homes – if you can find your copy of the by-laws PLEASE tell Leora.]
| Names | Address | email to share | phone number to share |
| Gary and SinSing Miller | 17640 NW Glenwood Lane | ||
| Aimee and Pete Fessler | 17645 NW Glenwood Lane | ||
| John Morris | 17695 NW Glenwood Lane | ||
| Bruce Pederson | 17718 NW Glenwood Lane | ||
| Lisa bell | 17718 NW Glenwood Lane | 503-357-2143 (land) | |
| Bill & Joyce Kendall | 17730 NW Glenwood Lane | ||
| Mike & Skip Smith | 17765 NW Glenwood Lane | ||
| Rob and Rhonda Crume | 17942 NW Glenwood Lane | ||
| Staci & Phillip Eddy | 18000 NW Glenwood Lane | ||
| Jaben & Valerie Carsey | 18250 NW Glenwood Lane | ||
| Jake and Sarah Lorenz | 18060 NW Grimmett Drive | ||
| Carol Stewart & Sean Senko | 18069 NW Grimmett Drive | ||
| Bill and Jackie Hopper | 18083 NW Grimmett Drive | ||
| Tonya & Sean Love | 18103 NW Grimmett Drive | ||
| Gary Stewart | Grimmett Drive (SW side of Grimmett Bridge) | 360-509-5161(cell) | |
| Kristin Domgaard & Chris Rainey | 18364 NW Grimmett Drive | ||
| Rick LaFave (owner) | 18364 NW Grimmett Drive | ||
| Ruth and Daniel Keller | 18548 NW Grimmett Drive | ||
| Wes & Gilda Peabody | 18548 NW Grimmett Drive (Barn) | 18548 NW Grimmett Drive (Barn) | |
| Crys & Scott Thorsen | 18607 NW Grimmett Drive | ||
| Leora Gregory & Jay Avery | 18685 NW Grimmett Drive | 503-357-7728 (land) | |
| Jeanna VanDyke & Jeff Zimmerman | 18700 NW Grimmett Drive | ||
| Jade Unger | End of Grimmett Drive | 503-709-2434 (cell) | |
| John and Beverly Haworth | 57595 NW Johansen Lane | ||
| Robert Jennings | 57679 NW Johansen Lane | 971-864-7732 (cell) | |
| Stacey Ladd Jennings | 57679 NW Johansen Lane | 503-899-7739 (cell) | |
| Jim Johansen | 57707 NW Johansen Lane | 503-357-7529 (land) | |
| shelley Johansen | 57707 NW Johansen Lane | shelleyj@copper.net | 503 357 7529 (land) |
| shelley & Jim Johansen (Owner) | 57800 NW Grover Lane | ||
| Travis Mahorich | 57800 NW Grover Lane | ||
| John and Darlene McGinnis | 57820 NW Grover Lane | ||
| Dawn and Jay Fisher | 57825 NW Grover Lane | ||
| Kevin Cameron (owner) | 57975 NW Wilson River Hwy (store) | 57975 NW Wilson River Hwy (store) | |
| Robin and Kamal Chahal | 57975 NW Wilson River Hwy (store) | ||
| Vi & Terry Bytwork | 58047 NW Wilson River Hwy | 58047 NW Wilson River Hwy | |