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September 24, 2020 — Annual Meeting

Meeting minutes.

To: Members of Glenwood Lane Road Maintenance Assoc. (GHOA)

From: Leora Gregory, Secretary/Treasurer

Subject: Minutes for our 9/24/2020 Meeting

The meeting was held at 7PM on Thursday, 9/24/2020, online.

Attendees:

Grimmett Drive: Jeanna Van Dyke & Jeff Zimmerman; Alice Hall Peabody; Leora Gregory (Secretary/Treasurer), Jay Avery; Sean Senko; Jade Unger

Glenwood Lane: Valerie Carsey; Bruce Pederson; Gary and SinSing Miller

Johansen Lane: Jim (President) and Shelley Johansen

Wilson River Highway: Proprietor (not Owner) of the store: Ravinder Chahal (nickname, Robin)

This represents 9 landowners (i.e., doesn’t include Robin) out of a possible 28, so about 32% of the community was represented.

Decisions Made:

  1. Re-establishing community-based maintenance: Sean Senko will organize the tractor-owners in the community If you’d like to be a part of this, and haven’t already received an email from me, please email: and .
  2. Stairs down from the backside of the Store should be reconfigured: putting in a landing partway down and redirecting the stairs should prevent people from coming down the stairs into a potential conflict with a vehicle.
  3. See if there is a way to get a speed monitor, so that we can find out how severe the safety/speed issue is from people turning off the highway down the ramp to the bridge. Sean plans to talk to Bill Hopper to see if Bill has any ideas on how this can happen.
  4. Jim remains President to see this bridge fix complete!

Minutes:

We called the meeting to order at approximately 7:07pm.

Introductions:

Our main attraction was Ravinder Chahal (Robin), who joined, at Jim’s and Leora’s request, to introduce himself to the neighborhood. He and his wife, Kamal, have leased out the store, only (not the park, and not the “house” part of the building). They look forward to meeting members of the community, and are interested in hearing what YOU would like them to stock. They were able to get a liquor license, so some of our neighbors were pleased to hear that they will be selling beer (if you have a favorite, do let them know!). They would love to hear from you. They are also hoping to get a license to sell fishing licenses within a day or two. With luck, they hope to open the store in the next week or so! Currently, they are thinking to open the store from 6am to 9 or 10 pm. If you have opinions on this (as in, do you think people will be wanting/needing them to be open so long after dark?), feel free to share. Their email address is: And please, if you have a moment, do go and meet the new proprietors. They are eager to meet you and get your support!

We approved the minutes of meeting of September, 2019 that had been attached to the agenda.

Still to be done from 2018 year’s meeting:

  1. Leora will change the by-laws to allow just going over decisions made at the beginning of each meeting – this allows the current meeting to have prior context. The holdup is (still) finding the document with the by-laws. (SinSing said that Gary would look through his copious piles of papers.)
  2. Jim will find out the cost for using reclaimed/ground-up asphalt on Glenwood Lane. Awaiting cost estimate from Jake.

Treasurer’s report and any dues in arrears (as of 9/1/2020)

  1. (see end of Agenda for payments) Current real balance: $9682.73 (last year, it was $6098.33). Spent the most on rock, and it wasn’t much, but owe Jake Lorenz for his work this year – just awaiting a bill from him.
  2. Missing dues from 8 members for 2020 (9/2/2019-9/1/2020). We currently have $550.00 in arrears for 2014-2018. Total in arrears $1950.00. Starting to collect for 2021 dues (9/2/2019-9/1/2020). Several will be cleaning up the arrears (thank you!).

Old business:

Update on the bridge work to be done by BPA: Got even further than the prior year: BPA resubmitted paperwork for the permit, and this time it was approved! During the year, several people from BPA met up with Jim and Leora, and later with Jim and Kevin Cameron (store owner) to discuss exactly what would be done and how to accomplish it. However, once the Pandemic started, BPA stopped all non-emergency work. When they DO start up, again, through conversations that Jim Johansen has had with folks at BPA, we’re hoping that they will ALSO add a fix for the ramps to the bridge so that we won’t have to do our own work. However, in case we DO have to do our own solution, we learned that our neighbor, Jade Unger, works at BPA, and may be able to get ahold of the Wendy who was one of the engineers responsible for the Wen/Ken solution to bridge ramps. Leora will send Jade the info she has on Wendy. And, if THAT doesn’t work, Jake Lorenz had an idea to create a channel with a grate over it. (This is actually similar, but more beefy solution than the one that is already there. There is currently about a 4 inch wide channel at both ends of the bridge, that Joey Neuman used to maintain by removing all of the dirt and rocks that would accumulate there, and then the water would run through that channel and to the sides.)

New Business:

  1. Back to doing our own maintenance. While *anyone* could get the gravel from our 2 gravel deposit spots on Glenwood, and fill the potholes, we recognize that it is far easier for someone who has a tractor, and can just scoop up the gravel, to do the work. Sean suggested some sort of a rotation calendar for those with tractors. Sean offered to do the coordination of effort, in whatever way works best for the team. He requested the phone numbers and/or email for those with tractors. Leora will work out getting Sean the contacts. If you have a tractor, and are willing to join in the effort, please send contact info to: Sean at or on his cell: 503-354-7164
  2. Fires:
    1. The day after Labor Day, there was a power outage. When the initial cause of the outage was fixed, PGE turned the power back on, not knowing that there was a limb on a wire near OutAzaBlue. Fortunately, Tom, from down at the Shell station, noticed that the downed wire was causing a fire and started the work to put it out (which is a dangerous proposition with a live power wire). The fire department did get to the scene and did the final work to get the fire out. If you do stop in at the Shell station, please ask for Tom and thank him for his heroic work. This was during the Extreme Fire Hazard AND high winds.
    2. Info on how to find out about fire restrictions: (select Glenwood, read panel on left) (See appendix for what it looks like for various danger ratings.)
    3. For everything else about wildfires: Extremely comprehensive!
    4. Fires being set intentionally in a few places, be on the lookout for this.
  3. The issue with the Stairs from the store: People are concerned about young kids coming down the new store stairs, and, without looking, just running out into the lane. For that matter, anyone coming down the stairs could be at risk of an accident involving a vehicle, because of the lack of visibility, and the straight shoot into the lane. After reviewing the issue with Kevin, Kevin agreed to change the stairs so that they come down to a landing, and then from there, angled parallel to the store, which will cause people to have to stop, and ascertain safety, since they will be changing their direction of travel to cross the lane. Those at the meeting agreed that that was a satisfactory resolution to the issue. Sean said that he’d reach out to Kevin in case he can be of help in modifying the stairwell.
  4. People driving at high speed (sometimes 40mph!) off the highway to bridge – an endangerment issue: Jim attempted to represent Kevin on this issue. Kevin is still really upset about cars coming from the highway to the bridge at a high rate of speed. Kevin’s request: Pave from the road to the bridge, so that he can put in speed cushions. People did not express enthusiasm for this as a fix. But they understand that it *IS* an issue. We’ve always harped on the speed issue within the community, but this is a different issue. Kids and dogs run around that area. There’s a tragedy waiting to happen, there.

So how to fix this? Someone noticed that the delivery people are some of the culprits. Someone else suggested that we talk to FedEx and UPS, because it seems that one CAN designate an area to have a speed limit for the delivery people. Leora wondered about putting one of those yellow plastic “slow down” “kids” on either side. (After the meeting, it occurred to me that in areas where Portland wants to slow traffic, they make it visually narrower – those plastic slow down kids create that effect.) Someone asked if there is a way that people can be made aware of just how fast they *are* going down that ramp? Sean said that he will ask the Hoppers about getting a Speed indicator – see if that is something that we can get, at least temporarily, from the county.

  1. Mail boxes: the community on Lyda lane wanted the old mailboxes – they will be paying for them. The Mail Person is helping with the transaction, somehow. YAY, that we’ll be getting *something* for them.
  2. Officer elections: Jeff nominated Jim for President, Leora seconded, and those present eagerly voted for Jim to serve another term. We saw many “thumbs up” on the screen.
  3. Open forum. Good of the order. Sean mentioned that motorbikes weren’t an issue this year! Thanks to the community for that change.

Meeting adjournment at about 8:31pm

Leora Gregory, Secretary/Treasurer

Officers:

President: Jim Johansen (September 2017- August 2020),

Vice President: SinSing Miller (September 2018 – August 2021)

Secretary/Treasurer: Leora Gregory (September 2019 – August 2022)

Appendix

GHOA expenditures:

9/4/2019ck#505 to Leora Gregory for US Legal lien document25.46
10/3/2019ck #528 for $270.00 to Dave Glass on 10-3-19 for Pot hole rock at storage places270.00
12/14/2019Ck #506 to Gary Miller for mailbox lighting: $70.1470.14

Missing: (not yet billed for) Year’s work on the road by Jake

As of 9/26/2020 – Moderate Fire Danger- Restrictions still apply:

Here are the restrictions when it’s High or Extreme Fire Danger: