To: Members of Glenwood Lane Road Maintenance Assoc. (GHOA)

From: Leora Gregory, Secretary/Treasurer

Subject: Agenda for our 2019 Meeting

WHEN: 6:30PM on Wednesday, 9/4/2019

WHERE: In Carol Stewart’s and Sean Senko’s yard at 18069 NW Grimmett Dr. (corner of Glenwood & Grimmett)

AGENDA:

1. Call to order.
2. Minutes of meeting of September, 2018 will be approved. Rehash of Decisions Made:
   1. Leora will change the by-laws to allow just going over decisions made at the beginning of each meeting to allow the current meeting to have prior context [Still looking for the by-laws!]
   2. Agreed to the purchase & installation of new mailboxes and protective bollards. [Done]
   3. Jim will find out the cost for using reclaimed/ground-up asphalt on Glenwood Lane [?]
   4. Due to increased cost to correct washboarding, and real fear of the safety of kids/dogs/property near the store and bridge, Leora, Jim, and Sinsing will create a special email addressing this. [done. Everyone – have the underlying issues improved?]
   5. Motorcycle issues will be addressed by a letter to all homeowners detailing concerns/issues. [Done – I’ve been told that this is much better, this year. Thank you, Rick LaFave, for the actions you, personally, took to help this.]
   6. Liens will be pursued when any landowner becomes more than $400 behind in payments.
   7. SinSing is the new Vice President

1. Treasurer’s report and any dues in arrears (as of 8/27/2019)
   1. (see end of Agenda) Current real balance: $6098.33. Spent: $8824 on mail boxes (approx.. ½) and road maintenance, but only collecting roughly $3000 in dues.
   2. Missing dues from 8 members for 2019 (9/2/2018-9/1/2019). We currently have $650.00 in arrears for 2014-2018. Total in arrears $1450.00. Starting to collect for 2020 dues (9/2/2019-9/1/2020).
2. Old business:
   1. Update on the bridge work to be done someday by BPA. – Got farther – submitted paperwork for the permit, which was denied. Expect to resubmit for next year.
   2. Any luck on the Wen/Ken solution at the ends of the bridge? [several people complained about the bumps on the entrances to the bridge – I am hoping that those are better, now?]
3. New Business:
   1. Should have a new neighbor, Stacey Ladd, who should have bought Doug Johnson’s place by 8/31.
   2. Given that road maintenance is now yearly outpacing membership dues, we HAVE to raise the dues. (Plus, we DO need a buffer.) Suggested dues: $150/lot.
   3. Thank you to Gary Miller and Jim Johansen for recouping $750 by selling the old mailboxes. (1 mailbox cluster and 1 parcel box sold.)
   4. Officer elections: The Secretary/Treasurer position (3 year term) is up for election.
   5. Open forum. Good of the order.
4. Meeting adjournment.

Leora Gregory, Secretary/Treasurer

Officers:

President: Jim Johansen (September 2017- August 2020),

Vice President: SinSing Miller (September 2018 – August 2021)

Secretary/Treasurer: Leora Gregory (September 2016 – August 2019)

GHOA expenditures:

9/13/2018	Mailbox Solutions, LLC: 2 16-letter boxes +2-parcel boxes; 1 4-parcel boxes CK#5??	4630
9/29/2018	Ck # 522 for $ 40.40 to Ace Hardware, for mailbox anchors	40.4
10/7/2018	ck # 523 to ”Home Depot” in the amount of $ 175.03 for material to complete the mail box job	175.03
10/25/2018	ck#503 to Gary Miller for the PGE bill to light the mailboxes.	83.33
11/20/2018	ck #524 to Dave Glass in the amount of $834.00 for Glenwood road rock	834
11/24/2018	ck # 525 to Jake in the amount of $500.00 for the last years road work	500
12/24/2018	ck #504 to USPS for stamps to mail out the motorcycle mail	31.42
8/9/2019	ck $526 to David Glass for gravel:$540	540.00
8/26/2019	Bretthauer bill 8-26-19 by ck # 527 at amount $990.00 for this year’s road oil	990.00